Here is the information on eKidSafe that I promised to send. Also, for those that have not done PATCH, please complete this as soon as possible.
--Tony
---------- Forwarded message ----------
From: Peter Chiste <pmchiste@hotmail.com>
Date: Aug 20, 2007 11:18 PM
Subject: Urgent Compliance Requested: eKidSafe Background Check Program
PTSA Board Members and Commissioners,
I need each and every one of you to read the following, carefully, regarding a new Background Clearance Process.
Commissioners, please ensure all your coaches and team administrators receive this information and comply with A & B below.
Referee Coordinator, please ensure all your adult referees receive this information and comply with B below.
Board Members, please comply with B below by completing your online eKidSafe application ASAP.
A. Peters Township Requirement.
All adult volunteers are required to have a Criminal Record Check and Child Abuse History Clearance pursuant to a policy of the Peters Township Parks & Recreation Department (effective 3/1/06). Many of our coaches are already on a list of approved coaches that has been previously sent to all Commissioners (attached). If a coach does not have clearance, they will have to provide Pete Chiste the information on the attached form no later than August 21st. Commissioners must communicate this information to all their coaches that are not on the approved list. This information will be given to the Peters Township Parks & Recreation Director so she can conduct the checks on the PATCH System (see attached form for information on PATCH). PTSA covers the cost of obtaining the check and clearance. For coaches who are not comfortable providing their SS# to PTSA or the Peters Township Department of Parks & Recreation, they can obtain Act 33 & 34 forms (attached), process them with the appropriate state agencies directly, and provide their clearance confirmations to the Peters Township Department of Parks & Recreation.B. PA West Requirement - eKidSafe.
PA West has implemented for the Fall 2007 season an online clearance check system, under the name eKidsafe. This program (i) is mandatory by PA West, (ii) applies to any volunteer 18 years old or older (i.e. all adult administrators, coaches, assistant coaches, team managers, referees, board members, and staff), (iii) will cost $10 per individual checked, (iv) and will provide a clearance that will be good for two years. Information from Pa West's website on eKidSafe:Risk Management
Welcome to PA West Soccer's Online Risk Management Program & KidSafe System!The PA West Online Risk Management System allows PA West team officials, Club volunteers and Club Board Members to certify online. Every Coach, Assistant Coach, Manager, Trainer, (Club) Board Member, and Volunteer must certify for Risk Management.
There is a $10 charge to Apply or Reapply when your current clearance expires. Your clearance will expire two (2) years from the date of submission. This fee is directly allocated to running a National Background Check. You can pay by check or credit card.
Click Here to Enter the PA West Online Risk Management Clearance System...
If you need Assistance or have questions, please contact the PA West Soccer State Office via email at stateoffice@pawest-soccer.org or by phone at 412.856.8011.
Consequently, because a Peters Township Ordinance requires our Coaches to be checked for criminal and/or child abuse background, and the eKidSafe system is just now up and running, PTSA has to run a dual system for Fall 2007.
Actions Required:
[1] If any Coaches (head coach or rostered assistants) or Team Administrators are not on the Peters Township "Approved Coaches' List", Commissioners must have the Coach or Volunteer complete the attached "PATCH" System Information Form, completely, and get it to me at, or before the Coaches' Meeting on August 21st. The information in the forms will be kept confidential and provided only to Michele Harmel (Peters Township Parks & Recreation Director) who can run the PATCH System check and have the person added to the "Approved List". This PATCH System check will be necessary to satisfy Peters Township requirements before our season starts.
[2] Any PTSA Coach, Assistant Coach, Manager, Trainer, (Club) Board Member, and Volunteer must go to the following website to complete their online eKidSafe information process at: https://ssl.hammersoccer.com/pawkidsafe/RiskUser.asp . The $10 payment can be via credit card online, or the online form can be completed and a check for $10 submitted to PA West at:
PA West Soccer Association111 Whitehead Lane, Suite 200Monroeville, PA 15146Attn: Risk Management
PTSA will work with PT Parks & Recreation to make sure they accept the PA West eKidSafe clearance check beginning in Spring 2008 (in lieu of the Act 33/34 clearance check, or the PATCH System check, which we've used in the past). We can't rely solely on eKidSafe for Fall 2007 since PA West informed its member associations that due to system roll-out delay, all volunteers will be given to the end of September to complete their eKidSafe online check, and PA West will audit results through October.
PTSA will cover the PATCH System cost of $10 per individual checked by PTSA payment directly to Peters Township Parks & recreation Department.
PTSA will reimburse volunteers the $10 eKidSafe cost upon receiving a copy of the eKidSafe Disclosure Confirmation (which applicants will receive after they complete and pay online for the eKidSafe background check) and notification of clearance from PA West. Copies of applicants' eKidSafe Disclosure Confirmation should be submitted to PTSA's Director of Training, Manny Politis at:
Manny Politis (Alexis)Director of Training, Peters Township Soccer Association
127 Doubletree Drive
Venetia PA 15367
Manny will be my designee to monitor compliance with the eKidSafe program and will coordinate reimbursement with PTSA's Treasurer.
Pete Chiste
